IMPORTANT MESSAGE FOR ALL RESIDENTS 1st June 2020
For the next meeting of Sutton under Whitestonecliffe Parish Council, scheduled for Monday 8th June at 7.15pm, we will be using a telephone conference call facility. This will continue until further notice.
In the light of new regulations around Coronavirus for the holding of legal Parish Council meetings, and in the absence of the technological capacity to meet on a video platform, we will speak on the telephone The provider is WHYPAY? and information about the platform is available on their website. The conference facility allows members of the public to join in, as they are able to do usually.
For the call, meeting participants dial in from their own telephone at the time stated. The only charge is whatever their normal phone provider charges for an 03 call.
A conference call without video meets the legal requirement for attendees to hear, to speak and to be heard. If you as a member of the public wish to use the slot available at the start of the meeting to address the Parish Council, you are invited to do so. After that, you may hear the rest of the meeting as usual, wiithout further spoken participation.
For some Sutton residents, this arrangement has the potential advantage of being independent of the internet.
The numbers required are as follows:
Dial: 0333 0164 757
Then you are given the prompt to enter the "room number" followed by #
Room number: 23008767 #
Then you are prompted again to enter the guest PIN followed by #
Guest PIN: 3892 #
After that, there is "waiting" music, until further participants dial in.
We have found that if a mobile phone is used, the sound quality is improved by using headphones.
8th April 2020
Do you need help and advice in the current lockdown? Have a look on the News Page for some useful contacts.
Update from Cllr. A Pollard, Parish Council Chairman. 8th April 2020.
Meeting Requirements under Coronavirus Legislation.
The National Association of Local Councils has passed on guidance for conducting council business remotely.
The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 ("The 2020 Regulations") came into force on 4 April 2020.
Broadly speaking, the 2020 Regulations enable local Councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirements to hold an annual meeting.
The 2020 Regulations apply to local council meetings, committee and sub -committee meetings in England. Separate legislation is anticipated for Wales.
Remote meetings, as currently envisaged, depend on certain technological hardware and software already being in place. Sutton under Whitestonecliffe Parish Council is unable to access this for all members. We are noting lessons from this experience, for greater resilience.
In the meantime, we are working to the published meeting dates for 2020, except for Annual Meetings as specified by NALC. Agendas are compiled in the normal manner, discussion takes place by email and telephone in advance of the meeting, the prime purpose of which is to take decisions. As you know our Councillor numbers are low and business has already reduced as a consequence. Agendas will be limited to maintaining the basic functions of the Parish Council, receiving information and reports, planning and financial matters. Agendas and minutes will be published on paper on the noticeboard as usual and on the website as usual, for scrutiny before decisions are made.
We have already, following advice as previously notified, formally delegated decision -making to the Clerk if necessary. We are working on how to conduct the Internal Audit without meeting face to face.
This page will be updated as changes occur.
We send good wishes for your health and well-being, and look forward with confidence to seeing each other and you as soon as possible.
Message from Cllr A Pollard, Parish Council Chairman 1st April 2020.
CORONAVIRUS RESTRICTIONS We can't meet in public as a Parish Council during this period, and the legal requirement on us to do so is being looked at. In the meantime, we have arrived at this compromise to keep the Council business under control during the period of restriction. This is the Minute from the Extraordinary Meeting, held via email, on 25th March 2020.
20.040 It was agreed that in light of the current Corona Virus shut down of public meetings, Sutton under Whitestonecliffe Parish Council empowers the Clerk, in conjunction with the Chairman and as many Councillors who are available, to do anything expedient and necessary to ensure the continuous business of the Council, and to deal with mandatory undertakings in order to prevent the authority from incurring liability during the period that the delegation is applicable. Lots of Sutton neighbours are helping each other with food and medicine collections, which in our village with no shops or other services, is wonderful. This is likely to be needed for several weeks yet. If you suspect that someone who needs help is not getting it, it would be better to ask (by a safe method) and be rejected, than not to ask. If you're at home self-isolating, or unable to get out, and you're on Facebook, there is village Facebook group which is open to the public. It lets all members add new information as we find it out. Search for Sutton-under-Whitestonecliffe village information & Covid-19 Assistance
North Yorkshire County Council offers customer support on the phone. They can put us in touch with various groups according to what we need, including adult social care. NYCC 01609 780780 Monday - Friday 08.00hrs to 17.30hrs.
If you are able to volunteer and wish to do so, you can ring the same NYCC number. They can put you in touch with existing groups. The FB group above provides an opportunity to see something of what's happening in the village, although as it is a public group, you may wish to protect your details.
Also follow this link: https://www.goodsamapp.org/nhs
For more centralised information, follow the link below, or paste it into your browser, right-click and select Paste and go.
Best wishes to everybody to stay safe and keep strong